2009 Travel Catalog Online

Eligibility UCLA Alumni Association tours are open to all UCLA alumni and their families, as well as friends of the University. Our travel offerings are a benefit of Alumni Association membership and a service to our members. Members may invite one guest to travel with them.

Are You a Member? Membership in the UCLA Alumni Association brings with it great benefits and the opportunity to support higher education in California. Dues help fund programs for students and alumni, and provide lifelong connections to campus and the UCLA family. An Annual Membership is just $45. For a complete list of member benefits, just check off the box on the reservation form or join by sending in a separate check for $45, made payable to the UCLA Alumni Association, along with your tour deposit or request for information.

Tour Schedule Our tours are compiled from proposals presented by the finest specialized tour operators. Tours we sponsor have met our strict criteria for financial responsibility, established reputation, professional staff, quality operations and all-around dependability. We require all tour suppliers to carry professional liability insurance and provide references to ensure they provide the best possible travel experience. If an operator cannot meet our strict criteria, we do not work with them. We’ve done the homework for you. ^ Back to Top

Travel Arrangements Travel arrangements for these travel and study programs will be handled by the particular tour operator designated for each tour. Dates, itineraries, program details and costs are given in good faith, based on information available as of July 1, 2008, and are subject to change and revision. All trip prices are per person, excluding airfare, based on double occupancy and current exchange rates and tariffs. You have the option to purchase group airfare from Los Angeles at an additional cost on the majority of our tours, or to make your own air arrangements on preferred airlines. Every effort will be made to carry out the program as planned.^ Back to Top

Expectations Group travel includes many advantages such as security and companionship, but also may be subject to minor changes, delays or mishaps that can occur in any kind of travel, whether group or individual. While the Alumni Association and tour operator management will do their best to see to the individual needs of travelers, their principal concern must be the welfare of the group as a whole. ^ Back to Top

Single Travelers Most tours offer a limited number of single rooms. We encourage you to book early to avoid disappointment and secure your desired room assignment. Those requesting a single room are charged a single supplement. If you prefer shared accommodations, we will make every effort to find a compatible roommate of the same gender and smoking preference. If a roommate cannot be found, the single supplement fee is required, pending availability.
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Physical Requirements To enjoy UCLA Alumni Travel tour experiences, participants must be in good physical and mental health, and be able to keep up with the pace of the group. Those with physical challenges or conditions requiring special attention, diet or treatment must be reported in writing when reservation is made. Participants who require extraordinary assistance must be accompanied by a caretaker who is capable of and totally responsible for providing required assistance while on tour. The UCLA Alumni Association and its designated tour operators reserve the right to decline to accept any person as a member of a tour or to require any traveler to withdraw from a tour any time when such action is determined to be in the best interest of the health, safety and general welfare of the tour group or individual tour members. If you’re not sure about the activity level of a tour, please call UCLA Alumni Travel to discuss and review the physical requirements associated with each tour.^ Back to Top

Refund Policy Refund policies vary for certain programs, but generally are as follows: Written cancellations from time of booking up to 90 days prior to departure will be assessed a minimum administrative fee of approximately $250; within 90 days of departure, refunds vary according to the policies of each tour operator. Please read the cancellation clauses contained within each brochure carefully. ^ Back to Top

Travel and Cancellation Insurance We strongly recommend you purchase travel insurance to cover the possibility of trip cancellation or interruption, emergency medical evacuation, medical expenses and baggage loss incurred while traveling. All confirmed passengers will receive travel insurance information in your confirmation packet. It’s one of our many membership benefits! For information about travel insurance, visit www.UCLAlumni.net/travelinsurance. Coverage for pre-existing medical conditions, terrorist incidents and travel supplier financial insolvencies will be provided if the insurance is purchased within 15 days of your trip deposit. Please read the insurance brochure carefully. ^ Back to Top

California Seller of Travel All of our travel suppliers are registered and in compliance with the law. The CST number is listed on all brochures. The UCLA Alumni Association California Seller of Travel number is 2063999-40. ^ Back to Top

How to Enroll in a UCLA Alumni Travel Tour 1) Complete the reservation form. Please include the name of the selected tour(s) on the form. Many tours are booked within a week or two of brochure mailing, so sign up early to reserve space and ensure a place on your tour of choice. 2) Enclose a check or provide credit card information for $500 per person, per tour, as a deposit for the selected tour. Make check payable to the travel supplier noted at the bottom of the selected tour description. Deposits are provisional and fully refundable pending your acceptance of final brochure terms. A brochure will be mailed to you as soon as it is available. 3) Mail completed reservation form and your deposit to: UCLA Alumni Association Attn: Alumni Travel James West Alumni Center Los Angeles, CA 90095-1397 ^ Back to Top